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Creating a Multiterm 2017 Termbase


Instructions for creating a termbase using MultiTerm 2017
This page contains information on what to do when you need to use glossary content in MultiTerm 2017 but have not been given the data in a ready-made MultiTerm termbase. Most likely you have either been given an Excel file or export files from either MultiTerm or other tools. 

First Step: Identify your files

Take a look at the files you have received. If you have an Excel file, the procedure for processing that into XML and XDT file is here. See below examples of other possible files you may have received.
Files for a full, ready-to-use MultiTerm Termbase contain at least the following. An SDLTB file on its own does not work. Normally client would have zipped all files in one pack. Open the Termbase in MultiTerm and check it looks OK and contains the languages it is supposed to.

Exported/converted termbase content

If your client gives you the below files to "be used with Studio/Multiterm", you will need to create a new MultiTerm termbase using these two files. The XDT is a definition file and it contains the "settings" for the termbase. The XML file contains the actual termbase data.
These 2 files will be created in the process when you use MultiTerm Convert on Excel files for instance and the process for creating the termbase in MultiTerm is the same, no matter where these 2 files came from. 

Multiterm Termbase Creation Walkthrough

1. Open MultiTerm. Go to File > New > Create termbase. Give your termbase a name and pick a folder location, then click Save.
2. Termbase Wizard dialog window will now open. Click Next to move to the next page.
3. If you have a definition file (XDT), load it here. If not, just select the first available option. When done, click Next to move on.
4. On the next page you can add some further details. Fill in the name field, everything else is optional. Click Next to move on.
5. Here, if you used an XDT file, content is pulled from that automatically. If not, pick the languages you need. Click Next to move on.
6. On the next page, you can add extra fields to your termbase. If you have comments or notes in the existing glossary content, it will be populated here from the XDT. If you know that you should have content here, do check your files if the conversion was successful ie if the XML even contains anything else than source+target. In practise, any extra column in your original Excel file SHOULD be listed here, provided your conversion was done correctly. Click Next to move on.
7. The last page is about fine tuning your entries. In the below example, the context that will be added is added to each ENTRY, not on each language level for instance. It is likely you don't have to edit this, just have a look it makes sense. Click Next to move on.
8. The final page lets you decide if you want to finish the process or go back through the pages to check/amend. Click Finish when you are ready to create the termbase. You have now created an empty termbase.
9. Next step is to import the glossary data into the termbase. Open the termbase, change the view by clicking on Termbase management at the bottom left corner.

10. Click on Import, then make sure the default import settings are selected and click Process in the top ribbon.

11. The import wizard will now open. Browse to your XML file and also give a name and location for an exclusion file. No need to change any settings, just click Next until it is done and then click Finish.
12. Import is now done. Switch back to Term view by clicking on Terms right above the Termbase Management button that was used in step 9. Have a look around and check that all content has imported OK.
If you can't see any terms listed, no panic! Note that there are 3 tabs in the tall window on the left. Simply switch to browsing the full list by clicking on the yellow highlighted tab. You can find it right above the Terms and Termbase Management buttons you have clicked a couple of times already during the process.

NOTE! If you are missing data in the termbase, first look if it exists in the XML file you imported (open it with Notepad++ for instance). It can very well be that comments, for instance, were accidentally left out during the conversion process. If this is the case, you need new XML and XDT files, repeating the import process won't change the result.